Manage Microsoft Teams Governance & Lifecycle2021-06-09T10:39:34+01:00

Secure Microsoft Teams Best Practices

Proper Microsoft Teams governance is essential to securing good practices and user compliance, helping avoid Teams sprawl and disorganization. Easily manage the Teams lifecycle from creation to ongoing use and end-of-life before it becomes an issue.

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Control Teams sprawl

Allowing Teams creation with no framework or supervision can quickly lead to an overflow of unwanted Teams. This hinders productivity for end-users and adds complex management for IT.

  • Teams templates & gallery – Give employees access to a rich gallery of ready-to-use Teams templates, predefined by IT to control end-user actions.

  • Quick approval – Easily approve Teams with a simple system. Makes sure collaboration remains effortless.

  • Minimum owners & members – Enable employees to create as many Teams as they need within a defined framework. Avoid duplicated and redundant Teams.

  • Expiration date & tracking – Define and set an expiration date for all templates to avoid inactive teams. Access reports identifying expired Teams.

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Organize collaboration tools

Define and set your business rules to secure best practices. Structure and manage Microsoft Teams by making it easy to identify, track, and manage your teams.

  • Naming convention​ – Apply a naming convention to easily find Teams​ and provide a unified structure.

  • Tags​ – Tag your Teams to organize them by country, department, office, topics… ​

  • Privacy & external access ​- Set privacy rules to ensure security guidelines are met.

  • Default owners & members​ – Add default owners & members to make sure the right people are included.

  • Microsoft policies​ – Apply your Microsoft group classification & sensitivity labels for enhanced security.

  • Reports​ – Track your Teams with reports on expired teams, teams without active owners, and more.

Manage the Teams lifecycle

Control your Teams workspaces throughout their lifecycle from creation to ongoing management and end-of-life.

  • Creation – secure proper adoption and governance with a template gallery. Approve with a workflow.

  • Ongoing teams – Access admin reports and a Power BI dashboard that categorizes teams. Track activity logs, external users, Teams without owners, and more.

  • End-of-life – Set expiration dates for all templates to avoid Teams sprawl. Automatically detect inactive teams. Quickly archive expired teams.

  • Automation – Powell Teams API makes it possible to automatically trigger Team creation with specific actions.

Manage the Teams lifecycle
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Maximize security

Teamwork and collaboration should be framed to avoid the leaking of sensitive information, data loss, and shadow IT.

  • Microsoft top-end security – all your data remains in your Microsoft 365 tenant to avoid security breaches.

  • Avoid shadow IT – avoid the use of unauthorized business applications with data storage outside of your Microsoft tenant by providing predefined templates with authorized applications.

Improve Teams adoption

Enhance Microsoft Teams adoption by simplifying the end-user experience.

  • Maximize Teams adoption – with a dashboard for easy navigation and search, and a ready-to-use template gallery.

  • Avoid heavy change management – with predefined use-case-oriented templates, ensure collaboration spaces in Teams are created for a real purpose.

  • Fewer emails, more collaboration – modernize work methods with more productive processes in Teams.

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