Powell Teams: Microsoft 365 Governance for Smarter Collaboration

Elevate your Microsoft Teams management

and boost user experience

Advanced collaboration tools & Microsoft Teams governance for cutting-edge collaboration

Powell Teams improves teamwork in Microsoft Teams to make it a collaborative experience that’s effortless and easy to manage and govern.

Powell-Teams dashboard

For IT 

Powell Teams’ governance framework and administration dashboard make it the go-to for IT teams looking to secure best practices, control Teams sprawl, and manage life cycles.



For Employees

Boost employee productivity and experience with Powell Teams’ team dashboard to quickly find teams, a Virtual Coffee Machine, ready-to-go team templates, and streamlined navigation.


Intranet Adoption

Cut ​harmful teams in half

Repetitive activities

Divide the number of teams created per employee by 3


Lifecycle management

Shrink lifecycle management time by 80%


Teams organization

Find teams in just 3 clicks​


Keep Microsoft Teams in check

Ensure proper Microsoft Teams management to prevent Teams sprawl, security breaches, and bad habits while managing the entire Teams life cycle.

Microsoft Teams governance & lifecycle management

microsoft Ready-to-set governance

Simplify IT rules implementation for secure Microsoft Teams management with our predefined templates and policies.

attractive powell intranet solution Manage the Teams lifecycle 

Optimize team management with an administration dashboard that includes a governance score, advanced reports, guiding tips, and automation for reducing non-compliant and unnecessary teams, saving 80% of your time.

everywhere Control sprawl

Effortlessly manage Team creation and prevent sprawl with our user-friendly approval system for all teams.

customizable platformCustomized policies and classifications

Set custom policies and classifications with team templates to meet your specific business needs or regulatory requirements.

platform easy to useAll-in-one monitoring

Monitor suspicious activity through a single dashboard with best-in-class practices, scanning historical data, and controlling access to sensitive information.

simple powell intranetTime-saving automation

Manage Microsoft Teams, and M365 features through a single platform, free up administrators with bot-driven remediation, alerts for team owners, and automate complex tasks using Powell Teams API & Power Automate.

Microsoft Teams Governance best practices

Simple and organized Teamwork

Prevent information overload with simplified navigation and search functionalities that enable quick and easy access to the right information.


platform easy to use Find Teams & Channels

Tackle information overload head-on with a smart dashboard that simplifies filtering and navigation, allowing you to easily find the team or channel you need in only 3 clicks.

browser  Find Information & Documents

Boost employee productivity with fast access to the latest information and documents, made possible by Team cards and a robust search engine.


Effortless Collaboration in Teams

Simplify collaboration and increase efficiency with ready-to-use team templates that enable instant and effortless collaboration on collective and repetitive tasks.


simple powell intranet Microsoft Teams Templates

Collaborate instantly on projects, sales RFPs, and new employee onboarding with Powell Teams’ catalog of predefined, preconfigured, and customizable templates. With everything you need preloaded, creating a Team is easy and efficient.

customizable platform  Automation

Automate Team creation with Powell Teams for simpler collaboration via email or business application triggers, even with your 3rd party CRM or ERP, like Salesforce, Dynamic 365, ServiceNow or SAP

Learn more about Powell Teams templates

Works with Your Company Intranet

Maximize productivity and engagement with direct access to corporate resources and information through your Teams intranet, streamlining collaboration and facilitating greater efficiency.


Microsoft teams Bridged Intranet

Take advantage of Microsoft Teams user-centricity and incorporate your company intranet in Teams to better connect employees. Build smart bridges to quickly access corporate resources and information, boosting productivity and engagement.

Discover Powell Intranet


Discover what you can do with Powell Teams

Enjoy the best of both worlds with Powell Teams, which provides IT teams with governance and lifecycle management features, while employees and HR benefit from our social and collaboration tools.

Virtual Coffee Machine & Water Fountain Cooler

Stay social in the hybrid workplace with the Virtual Coffee Machine. Bring people together in Teams at a time that suits everyone, with minimal planning. Allow teams that wouldn’t usually meet to gather and share social moments. Get the Microsoft Teams coffee break app you’ve been searching for.

Worried that teams will have nothing to talk about? We’ve got you covered. The Water Fountain Cooler suggests topics for conversation and is accessible in your channel during a coffee call.

Virtual Coffee Machine

How it works:

  • Add the Virtual Coffee Machine to the Teams channel
  • Choose the days and times for the coffee break
  • Channel members are randomly assigned to a break at a time that suits their calendar
  • Animate conversation with suggested topics from the Water Fountain Cooler
  • Bring remote teams together from around the world, Powell Teams does the planning for you


Remote Employee Onboarding

Onboarding new hires who have never stepped foot in the office is a challenge for HR managers, but one which can be overcome with Powell Software templates for your intranet and Teams.

Intranet templates allow admins to easily create a dedicated HR space that regroups all the information employees need in their first few days. When your company is scaling quickly, onboarding new hires fast is critical.

Onboarding Templates

What you can do:

  • Create a dedicated onboarding space in the intranet with all the information newcomers need
  • Create a private Microsoft Team linked to the intranet
  • Connect HR, the newcomer, their manager, and buddy in a Team
  • Provide new hires with everything they need to get started

Sales RFPs

Requests for Proposals (RFP) are a common sales process involving intense collaboration between sales, technical, and legal teams to identify the right opportunities and win business. It’s also time-sensitive and repetitive!

Save time and take the complexity out of the Sales RFP process with Powell Software templates.


What you can do:

  • Automatically trigger an RFP Team on receipt of an email
  • Integrate the sales intranet into Microsoft Teams
  • Manage opportunities in a dedicated channel
  • Set up automatic approvals
  • Access a preconfigured task plan

See Powell Teams In Action

Get started today!

Interested in learning more about Powell Teams? Contact us for a demo and start improving your Microsoft Teams experience now.



You’ve got questions. We’ve got answers.

Governance in Microsoft Teams refers to the process of managing and controlling how teams are created, used, and maintained within an organization. This includes setting up policies and procedures, defining roles and permissions, and monitoring usage to ensure compliance with organizational guidelines and best practices. Proper governance helps ensure the security and privacy of sensitive information, promotes efficient collaboration, and reduces data loss or misuse risks.

A Microsoft Teams governance solution can provide various benefits, including:

  • Enhanced security and compliance by setting up policies, roles, and permissions to control access to sensitive information.
  • Improved collaboration and productivity by providing ready-to-use, customizable templates tailored to specific roles and requirements.
  • Streamlined administration and management through a centralized platform, saving time and effort for IT and SecOps teams.
  • Better visibility and control over team usage, with monitoring and reporting tools to identify suspicious activity and ensure compliance with best practices.
  • Integration with Microsoft 365 services (Planner, OneNote, Power BI) and third-party tools, enabling a comprehensive and efficient collaboration environment.

Microsoft Teams’ native console is not enough to handle organizations’ governance and lifecycle management challenges while using it for day-to-day work. According to a Gartner study, the increase of collaboration spaces in Microsoft Teams, SharePoint, and other Microsoft solutions puts organizations at risk of compliance issues, poor user experience, and increased storage costs in SharePoint. Gartner acknowledges that various mature solutions today significantly expand the capabilities natively offered by Microsoft 365, including Powell Teams. Powell Teams provides a comprehensive solution to the problem of Teams sprawl, enabling IT teams to maintain control while giving end users the flexibility of self-service.

Microsoft Teams governance solutions provide heightened security and compliance, improved collaboration with role-specific templates, streamlined administration, increased visibility and control over team usage, and seamless integration with Microsoft 365 services and third-party tools, resulting in a more efficient and comprehensive collaboration environment.


Latest articles & downloadable content

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Teamwork and collaboration is a winning formula.

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Download the whitepaper and learn: 

  • Benefits of and barriers to teamwork & collaboration
  • Best practices to fostering a culture that encourages people to work together
  • Collaboration tools to facilitate and enhance teamwork



Retaining customers and enabling communication with Microsoft 365

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