How Much Does it Cost to Build an Intranet?

by Yvonne Harris

Businesses today are looking for cost-effective ways to manage their internal operations better. One of the solutions they can explore is setting up an intranet – a dedicated and secure network that can be accessed only by authorized personnel. But how much will it cost to build an intranet? Read on to find out the different factors determining the cost of creating an intranet for your company.

What are the main factors that affect the cost of building an intranet?

Building an intranet can be a costly endeavor. Before you can determine the cost of your project, you need to understand the main factors that affect it. By understanding what goes into creating an intranet, you can make more informed decisions and ensure you get the most out of your investment.

  • The size of the company: The company’s size is one of the main factors affecting the cost of building an intranet. The bigger the company, the more employees there are, and the more employees there are, the more costs there are to consider. For example, a small company with 50 employees will have different needs than a large company with 5,000 employees. The large company will need more servers, storage, and bandwidth to support all the users, while the small company may be able to get away with a smaller system.


  • The number of users: The more users you have, the more expensive it will be to develop and maintain your intranet. This is because you will need more servers and storage to accommodate all the users, and you will also need to pay for more bandwidth. In addition, if you have many users, you may also need to purchase additional licenses for certain software applications.


  • The type of intranet: Another important factor that will come into play is the type of intranet (premise or cloud) you want to create. For example, you want to create a simple intranet for your small business with just a few pages and functionality. In that case, this will be much less expensive than creating a complex intranet for a large enterprise with hundreds or even thousands of pages and advanced functionality.


  • Customization: Smaller businesses can get by with a more basic intranet solution, while larger organizations may need a more complex system to meet their needs. The level of customization will also affect the cost, as more customized solutions will typically be more expensive than those that offer less customization.


  • Support and maintenance: Setting up and maintaining an intranet can be costly, as it requires hardware, software, and sometimes even dedicated staff to keep it running smoothly. You’ll need to factor in the price of servers, routers, switches, and other hardware required to set up your intranet. In addition to hardware costs, you will also need to factor in the software licenses for the various applications you will be running on your intranet—these range from simple office suite applications to complex enterprise resource planning (ERP) systems. If you start from scratch, some one-time setup costs will be associated with getting your intranet up and running. These include configuring your network infrastructure and installing/configuring applications.


  • Level of security: The level of security required for an intranet can significantly impact its overall cost. For example, if an intranet needs to be compliant with HIPAA or other regulations, that will require additional security measures and likely increase the cost. In general, the more sensitive the data on an intranet, the higher the level of security needed and the greater the cost.

EN - Report : ClearBox Intranet and Employee Experience 2023

What are the different types of intranets and how do they impact the cost?

  • Cloud-based intranet: A cloud-based intranet is a type of intranet that uses cloud computing to provide employees with access to internal company resources and information. Cloud-based intranets can be accessed from any device with an internet connection, making them ideal for companies with remote or mobile employees. Cloud-based intranets typically have lower upfront costs than on-premises intranets, as they do not require hardware or software to be installed and maintained. However, they may have higher monthly costs due to the need to pay for cloud services.


  • On-premise intranet: On-premise intranets are installed and run on an organization’s internal servers. They are typically more expensive than cloud-based intranets but offer more control and customization options. Organizations with the resources to maintain their servers may prefer on-premise intranets for their added control and flexibility. In addition, on-premise intranets can be tailored to an organization’s specific needs and can be integrated with other on-premise applications. The downside of on-premise intranets is that they require more resources to set up and maintain. Organizations need to have staff familiar with server administration and web development to keep the intranet running smoothly. On-premise intranets also tend to be more expensive than cloud-based solutions.


  • Hybrid intranet: A hybrid intranet combines the best features of both an on-premises and cloud-based intranet. A hybrid intranet allows organizations to choose which features and functions are deployed on-premises or in the cloud. This type of intranet is often more expensive than either an on-premises or cloud-based intranet, but it can offer the best of both worlds in terms of functionality and flexibility.


How does the size of your organization affect the cost of building an intranet?

The size of your organization will affect the cost of building an intranet in a few ways: The larger the organization, the more users you will have and the more content you need to manage. This means you will need a more robust system with more features and functionality, which will cost more to develop and deploy. In addition, larger organizations tend to have more complex business processes that need to be supported by the intranet. This can also drive up development costs.


What is the role of customization in the cost of building an intranet?

Customization is a key factor in the cost of building an intranet. The more customized an intranet is, the more expensive it will be to build. However, customization can also be a key factor in making an intranet successful. For example, a well-customized intranet can save a company time and money by improving employee communication and collaboration.

Customization may include designing the look and feel of the intranet, selecting hardware, software, and other components to create an efficient system, developing custom applications that meet specific business needs, and integrating existing systems into the intranet. Customization can also involve:

  • Creating user profiles.
  • Setting up access levels.
  • Adding security measures to protect sensitive information.
  • Automating certain processes.
  • These elements can significantly add to the cost of building an intranet.


What are the average costs of building an intranet?

The average costs of building an intranet can vary depending on the size and complexity of the project. Generally, the costs can be divided into three main categories: hardware, software, and services.

·   Hardware costs will depend on the number of users that need to be supported and the type of equipment required.

·   Software costs will also depend on the number of users and the required functionality.

·   Services costs can vary depending on the required level of support.

The average cost of building an intranet ranges from $15,000 to $100,000.

How much does a basic intranet cost?

A basic intranet can cost as much as $15,000, depending on the features you need and how many users you have. However, for a more robust intranet with more features and users, the cost can be upwards of $100,000. The cost of an intranet can vary greatly depending on the complexity of the setup, the number of users, and the included features. The best way to get a good estimate for your situation is to contact a few different intranet providers or development companies for quotes.

What is the average cost of a customized intranet?

The average cost of a customized intranet can vary depending on the size and complexity of the project. Generally, the price will be determined by the number of users, the features required, and the level of customization required. For a small business with a limited budget, a simple intranet with basic features may cost around $5,000 to $10,000. For a larger organization with more complex requirements, the cost could range from $20,000 to $50,000 or more. Factors that will affect the price include:

·   The type of hosting (on-premise or cloud-based).

·   The level of support required.

·   Any additional services such as training or consulting.

Tips for budgeting and planning the cost of building an intranet

·   Start by evaluating your business needs and goals for an intranet. This will help you determine the features and functionality you will need, which will affect the cost.

·   Work with a knowledgeable intranet consultant or firm to get an accurate estimate of costs. Make sure they understand your specific requirements and can provide a detailed breakdown of costs.

·   Create a budget for your intranet project and include one-time and recurring costs such as hosting, licenses, and maintenance fees.

·   Plan for contingencies and unexpected costs that may come up during the project. This will help you stay within budget and avoid any surprises down the road.

·   Consider using open-source solutions or existing intranet templates to reduce costs. This can be a great way to get up and running quickly without breaking the bank.

·   Look into financing options such as grants, loans, or other forms of credit if needed. This can help you spread the costs over time and make them more manageable.

·   Explore cost-saving alternatives such as cloud hosting, which can reduce overhead costs and make the project more affordable.

·   Track expenses throughout the project to ensure you stay within budget. Regularly updating your budget will help you make sure you are spending appropriately.

How to choose the right provider for your intranet project

The first step in choosing the right provider for your intranet project is understanding your needs. What are you looking for in an intranet provider? What features and functionality are you looking for? Once you know what you need, you can start researching providers.

There are a few things to keep in mind when researching providers. First, look for providers with experience in building intranets. This will ensure they have the knowledge and expertise to make the kind of intranet you need. Second, look at reviews of different providers. This will give you an idea of what other customers think of their services. Finally, ask for quotes from various providers. This will help you compare costs and find the best deal for your intranet project.

How to prioritize your intranet features to stay within budget

As your business grows, so do the number of employees and the amount of data they need to access. This can strain your organization’s budget, especially if you still use an old-fashioned paper-based system. Fortunately, there are a few ways you can prioritize your intranet features to stay within budget.

You should first make a list of all the features you need and then rank them in order of importance. For example, if you only have a limited amount of money, you should prioritize features that will help improve communication and collaboration between employees. Alternatively, if security is your main concern, you should focus on features that will help protect your data.

Once you have decided which features are most important, it is time to start looking for an intranet solution that fits your budget. Again, several options are available, so take some time to compare prices and features before making your final decision. Remember, it is important to balance cost and functionality – don’t sacrifice one for the other.

How to plan for ongoing maintenance and upgrades for your intranet.

Ongoing maintenance and upgrades for your intranet can be a high additional cost. Depending on the size and complexity of your intranet, you may need to budget for a dedicated staff member or team to manage it. In addition, there will be costs associated with hosting the intranet, backing up data, and ensuring security. When budgeting for ongoing maintenance and upgrades, consider the following:

·   The size and complexity of your intranet. A large, complex intranet will require more manpower and resources than a small, simple one.

·   The number of users and the amount of content on your intranet. More users and more content equal more work for your maintenance team.

·   Your company’s appetite for change. If you want to regularly add new features and functionality to your intranet, that will require additional time and money.

·   The skills of your staff. If you have in-house IT staff who are already familiar with your systems and infrastructure, they may be able to handle some or all of the maintenance tasks themselves. However, if you don’t have in-house expertise, you will need to consider the cost of hiring outside help.

In conclusion, the cost of creating an intranet varies greatly depending on the size and complexity of your project. Hosting fees, development costs, and software licenses should all be considered when budgeting for a custom intranet. However, with careful planning and research, you can find reliable and cost-effective solutions for your business needs. With the help of experienced professionals to guide you through this process, building an efficient intranet doesn’t have to be a daunting task or break the bank.

EN - Report : ClearBox Intranet and Employee Experience 2023

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