Workplace of the Future – Will 2021 see the End of the Office?

2020 became a year that will go down in history with the global pandemic causing a revolution in the way people work. It has been a transformative 12 months, and as employees thrive in remote work the question arises – will 2021 see the end of the office?

The End of the Office

Covid-19 lockdowns and a mass move to remote work provided the largest work from home experiment imaginable. 42% of workers in the US, worked from home full time during the first Covid-19 lockdown.

Many months on and studies are supporting the long term move to a remote workplace. 99% of respondents to one study report wanting to work from home at least partially going forward. While 75% of employees report that they are as productive at home than in the office. This is important as employee productivity has been a sticking point in the remote work debate.

End of the Office - Employee Productivity

Outgrowing the Physical Office

With employees successfully working from home, the need for physical office space is in doubt. Some organizations are seeing the benefits of giving up their lease and allowing remote work indefinitely.

Running an office is expensive, and a move to remote is attractive to cut overheads. The pandemic has caused a strain in many sectors and cutting costs while retaining talent, could help. It’s estimated that employers can save $11,000 per part-time remote worker a year. Savings which organizations can invest in the digital workplace, keeping employees connected remotely.

The hiring of new talent in a company on an upward growth trajectory can be limited by office space. In a virtual team, organizations can expand and grow without having to invest in new premises.

Without a physical office, businesses have access to a larger talent pool. Unrestricted by location, new hires can come from across the globe. Hiring becomes more diverse and inclusive of different groups of people. It also offers some less thought about benefits, like keeping women in the workforce.  One study found that nearly a third of mothers took a career break because they weren’t given flexible options to stay on. Today’s technologies facilitate the interviewing, hiring, and onboarding of remote employees.

Reluctance to Embrace full Remote

Full closure of physical offices in 2021 won’t happen for all organizations. Some will be relieved at this news, as the move to remote work hasn’t been easy for everyone.

Work from home during the pandemic hasn’t been equal. Some remote employees have dedicated office space, fast internet, and proper equipment. Others are sharing small spaces, working at their kitchen table in busy households. Organizations and HR can certainly help in the transition to remote work. But at the end of the day, it won’t suit everyone.

Impact of Remote Work on the Younger Generation

It may come as a surprise, but younger workers are struggling more with the transition out of the office. Although Gen Z and Millennials were expected to embrace remote work, 45% find communicating and getting information from colleagues difficult.

One explanation is that they have less experience, need more information, and expect it quickly. Another is that they haven’t been provided with the right technology. Employees need to be equipped with communication and collaboration tools to effectively work from home.

 

Gen Z Remote Work

Younger workers are also more likely to live in shared or smaller spaces. Whereas older colleagues may have larger houses and dedicated offices. The disparity goes beyond space. Younger employees also miss out on the socialization and mentoring that happens in a physical office. The end of the office could be disruptive for those in the early stage of their career.

The commute to work is something employees seemed unlikely to miss. In fact, remote workers can save 11 days a year by moving to partial remote work. For some, the commute from home to the office has mental health benefits. The physical journey allows employees to mentally transition from work to home, improving employee wellbeing. Remote work and closing office space can make it difficult for employees to switch off, leading to stress and burnout.

Maybe Not the End of the Office but a Redesign

But, saying 2021 will see the end of the office is quite a drastic statement. Many roles require a physical presence, like in manufacturing, retail, and healthcare. While knowledge-intensive jobs done from a computer are naturally suited to remote work.

So it’s time to focus on the future of work and reimagine the office. Organizations need to find a balance between presence and flexibility. In a hybrid workplace, some employees split their time between the office and remote. Others stay full time in office. But all employees are rarely in one space simultaneously.

Not the End of the Office but Reimagined

With fewer people in the building, businesses can redesign spaces to suit employee needs. Perhaps employees only come to the office to meet with colleagues for brainstorming, social events, or teaching days. In this case, desks could be removed and replaced with creative rooms or café style areas. Offices will have to ensure social distancing and better health and safety measures.

Towards Hot Desking or Coworking

37% of employees will work continue to from home regularly, a jump from 18% pre-pandemic, and businesses are unlikely to need as much space as they did before. This could spur a move to shared offices with two or more businesses co-renting. Employees might not have a designated workspace but hot-desk and book in advance.

Organizations could also decide to decentralize and have regional hubs, in coworking spaces. This allows people to move to less expensive areas, and come into the office when they wish.

The Future of Work Defined By Flexibility

While it may not be the end of the office, it is the end of 9-5 in-office Monday to Friday. The workplace of the future is hybrid. More than a quarter of employees will be adopting hybrid work by the end of 2021.

Hybrid Work The Future of Work

This flexible working style balances the benefits of remote work, saving employees and organizations time and money as well as offering a better work-life balance.

If it’s not the end of the office it’s the beginning of a hybrid workplace and businesses now need to ensure employees are kept productive, motivated, and connected.

Growing Importance of Technology

In a survey by McKinsey, 85% of respondents were found to have accelerated digital transformation to facilitate employee collaboration since Covid-19 lockdowns began. Virtual meetings, brainstorming sessions, calls, and daily interactions between colleagues require the right technology.

Employees need to be able to collaborate in real-time, working together on documents, sending files, having video calls, and more. They need to be able to create spaces dedicated to projects and ensure that whether they’re in the office or at home everyone can be at their best. Collaboration platforms like Microsoft Teams are facilitating this teamwork. While at the beginning Teams was seen as a tool to chat it’s becoming central to the digital workplace. To ensure it’s kept in order organizations need to take control, add ons and integrations can help make the most of Teams.

State of Remote Report 2018

Collaboration and communication are some of the biggest struggles for remote workers. The challenge has long been that leadership invested heavily in the physical workspace and forgot about the digital workplace. Remote and hybrid workers rely on the digital workplace to receive information. For example, an intranet keeps them updated on top-down communications. Platforms like Teams allow them to contribute ideas, join discussions, and engage in the workplace virtually.

As organizations continue to move to hybrid work, the digital workplace becomes the key tool that allows organizations harmonize in-office and remote employees.

Interested in learning more about keeping employees connected in the hybrid workplace? Join the discussion on December 3rd during the Powell Software Global Convention.

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2020-11-23T10:06:12+01:00November 12th, 2020|