The Importance of New Content for Employee Engagement
Employees who encounter outdated or irrelevant information lose trust in the intranet, and regular usage is discouraged. Research by Gallup indicates that companies with highly engaged employees see 21% higher productivity. Having a consistent process for creating new content on the intranet can directly impact productivity and engagement. Powell Software enhances this by providing a suite of tools to help Comms teams organize, update, and monitor content across the organization’s SharePoint intranet.
Strategies for Maintaining Content Relevance on Powell’s SharePoint Intranet
1.Regular Content Audits to Identify Outdated Information
Conducting regular audits helps ensure content relevance. A report from McKinsey highlights that organizations implementing quarterly audits experience a 25% reduction in irrelevant content. Powell Software’s intranet offers tracking tools that allow Comms teams to monitor document age, engagement metrics, and content activity. With Powell Software, Comms teams can easily track which documents require updates or deletions, streamlining the audit process.
2.Automated Notifications for Content Review and Expiration
According to Deloitte, automated notifications for content review are proven to increase platform reliability and user trust by 30%. Powell Software’s intranet allows Comms teams to set automated notifications for content reviews and approvals based on each document’s publication date. These reminders prompt authors or administrators to review, update, or archive content before it becomes outdated. This proactive approach to content management can improve engagement by ensuring that users only see relevant, updated information.
Powell Software’s Tools for Effortless Content Management
3.Content Categorization and Tagging for Enhanced Discoverability
Content tagging and categorization are essential for locating relevant information quickly. A study by PwC shows that effective content categorization can reduce search time by up to 35%, making it easier for employees to find the latest updates. Powell Software’s SharePoint intranet offers advanced tagging features, allowing Comms teams to categorize content by department, project, or theme.
4.Analytics and Reporting to Measure Content Effectiveness
Tracking how employees interact with intranet content is crucial for maintaining relevance. According to Forrester, companies leveraging content engagement analytics see a 20% increase in intranet usage, as they are better equipped to keep content aligned with employee interests. Powell Software’s analytics tools allow Comms teams to review content engagement metrics, such as page views, comments, and time spent on each piece. These insights can guide decisions about which content types are most engaging and when to refresh or retire certain information.
5.User-Generated Content for and Relevance
Encouraging employees to contribute to the intranet keeps content dynamic and relevant. Research by the Harvard Business Review suggests that employee-driven content can increase engagement by 25% and create a sense of shared ownership of the platform. Powell Software’s SharePoint intranet allows employees with the right permissions to submit articles, share knowledge, and celebrate achievements, fostering a culture of collaboration.
Conclusion: Powell Software Empowers Comms Teams to Maintain an Updated and Relevant Intranet
Outdated content can hinder employee engagement, reducing the effectiveness of a company’s digital communication and employee experience platform. Powell Software’s SharePoint intranet equips Communications teams with the tools they need to keep content updated, relevant, and aligned with employee needs. Through features like automated content reviews, robust tagging, and analytics, Powell Software’s intranet helps create a valuable digital space where employees can find current information, connect with their teams, and stay engaged.
For Comms and IT managers, Powell Software offers a powerful, user-friendly solution that transforms content management from a cumbersome task into a streamlined, strategic approach. With Powell, companies can foster a workplace where employees have confidence in their intranet, making it a trusted source for up-to-date information and an essential part of their daily workflow.
