10k
Savings through Powell Governance use in the first year.
581
Teams in the first 11 months – 70 have already been automatically deleted.
With its highly specialized business units, the Reifenhäuser Group is the leading supplier of innovative technologies and components for plastic extrusion. Founded in 1911, the family owned company supplies high-tech solutions worldwide. With its technologies and the know-how of its 1,750 employees, the Reifenhäuser Group forms the world’s largest competence network in its field. CEO of the group is Bernd Reifenhäuser.
Goals
- A complex corporate structure requires harmony between individual freedom and standardization
- Formulate uniform governance guidelines for Microsoft Teams
- Structure the use of Microsoft Teams before a global roll-out
- Avoiding uncontrolled growth and waste of storage space
- Automation of governance to relieve the burden on users and administrators
- A high degree of automation, ease of use, and cloud solution desired
- Take away future users’ fear of contact and reduce hurdles
- Encourage the development of potential
The project
Analysis of the situation
Definition of the operational need
Architecture and IT needs
Management and administration
- Analysis of the situation: Microsoft Teams had already shown itself to be the optimal solution. In spring 2021, Reifenhäuser also planned to introduce Microsoft Teams with its full range of functions.
- Definition of the operational needs: Reifenhäuser needed additional governance to avoid proliferation and security gaps.
- Architecture & IT needs: By automating governance, users and administrators should be supported.
- Management & admin: Ease of use for IT and the end user through Powell Governance.
Results & impact
The users accept the offer very positively. They can intuitively set up the teams quickly and independently with just a few clicks. The appropriate templates ensure that data rubbish is avoided and that sensitive company data, for example, is protected from external access.
1. For departments
- More opportunities for easy digital collaboration
- Better networking of the subsidiaries
- More autonomy and agility for employees
- Ready-made widgets like Flex Desk create immediate benefits
2. For IT
- Establishment and automation of uniform governance standards throughout the company
- Relieving the IT department of routine tasks creates free space for value-adding activities
- Protection of sensitive data from external parties
Conclusion
Reifenhauser’s strategic implementation of Powell Governance has yielded significant and measurable success. By prioritizing automation and establishing clear governance guidelines, Reifenhauser not only streamlined its Microsoft Teams deployment but also empowered its employees. The company has successfully fostered a more connected, efficient, and agile work environment, as evidenced by the positive user adoption, enhanced collaboration, and substantial cost savings. This proactive approach to digital transformation has enabled Reifenhauser to confidently scale its Teams usage, ensuring long-term productivity and growth while mitigating the risks associated with uncontrolled digital expansion.
