How to grant presenter access during Teams Meeting?

Presenter and Attendee Roles in Teams Meetings

In Microsoft Teams meetings, there are two primary roles: presenter and attendee. The presenter is the person who initiates the meeting and has control over the meeting’s content. In contrast, the attendee is the person who joins the meeting as a participant. Attendees can share their screens or enable video, but they cannot make any changes to the shared content. 

 

Meeting Control Features in Teams

The meeting control feature in Microsoft Teams allows presenters to grant access to attendees to control the shared content during the meeting. The presenter can share their screen, conduct a PowerPoint presentation, or use the whiteboard feature to collaborate with the attendees. The ability to grant control access to attendees is an essential feature that enhances the meeting experience for both presenters and attendees.

Step 1: Initiating Meeting Control Request

Before granting control to an attendee, the presenter must initiate the meeting control request. Here are the steps to locate the meeting control options:

Locating Meeting Control Options

1. Open the Teams app on your computer.
2. Click on the meeting to enter the meeting room.
3. At the bottom of the screen, click on the ellipsis (three dots) to open the menu.
4. From the menu, go to “Settings”, and select “Meeting options.”

 

Initiating Request for Control

1. Once the Meeting Options menu opens, scroll down to the “Who can present?” option.
2. Select “Specific people” from the drop-down menu.
3. Enter the name of the person you want to grant control to in the search bar, or select from the list of attendees.
4. Click on “Save” to save the changes.

 

Step 2: Granting Control to Participants

After the presenter has initiated the meeting control request, the attendees can request control by clicking on the “Request control” button. The presenter can then approve or deny the request based on their discretion.

 

Approving Control Request

1. When an attendee requests control, the presenter will receive a notification in the meeting chat.
2. To approve the request, the presenter can click on “Give control” from the notification.
3. The presenter can also approve the request by clicking on the participant’s name in the meeting window and selecting “Give control.”

 

Granting Control to Specific Participants

Presenters can also grant control to specific participants by following these steps:

1. Click on the participant’s name in the meeting window.
2. From the drop-down menu, select “Make a presenter.”
3. The selected participant will then have control over the shared content.

 

Granting Control to All Participants

Presenters can also grant control to all participants by following these steps:

1. Click on the ellipsis (three dots) at the bottom of the screen to open the menu.
2. From the menu, select “Meeting options.”
3. Scroll down to the “Who can present?” option and select “Everyone” from the drop-down menu.
4. Click on “Save” to save the changes.

 

Step 3: Managing Control Permissions

Presenters can monitor and manage the control permissions of the participants during the meeting. Here are the steps to manage control permissions:

Monitoring and Managing Control Permissions

1. Click on the ellipsis (three dots) at the bottom of the screen to open the menu.
2. From the menu, select “Meeting options.”
3. Scroll down to the “Who can present?” option and select “Specific people” from the drop-down menu.
4. Review the list of participants who have been granted control access.
5. To revoke control access from a participant, click on their name and select “Remove presenter.”
6. Click on “Save” to save the changes.

 

Revoking Control from Participants

If a presenter wants to revoke control access from a participant during the meeting, they can follow these steps:

1. Click on the participant’s name in the meeting window.
2. From the drop-down menu, select “Revoke control.”
3. The participant will no longer have control access to the shared content.

 

Step 4: Troubleshooting Meeting Control Issues

In some cases, presenters or attendees may encounter issues with the meeting control feature. Here are some common issues and troubleshooting steps:

Issue: Unable to see the “Request control” option

• Solution: The presenter may have disabled the “Request control” option. To enable it, follow the steps in Step 1 and select “Anyone” from the “Who can present?” drop-down menu.

 

Issue: Unable to grant control to specific participants

• Solution: Ensure that the presenter has initiated the meeting control request and that the participant has requested control access. If the issue persists, try restarting the Teams app.

 

Issue: Unable to share the screen

• Solution: Ensure that the presenter has enabled screen sharing in the meeting options. Also, check that the presenter’s device is connected and functioning correctly.

 

Issue: Unable to see shared content

• Solution: Ensure that the attendee has joined the meeting and that the presenter has shared the content correctly. Also, check that the attendee’s device is connected and functioning correctly.

 

 

Conclusion

In conclusion, the meeting control feature in Microsoft Teams is a powerful tool that enhances the collaboration and communication experience during virtual meetings. With the ability to grant control access to specific participants, presenters can create an interactive and collaborative environment that fosters teamwork and productivity. By following the steps outlined in this article, you can easily give control in Teams meetings, manage control permissions, and troubleshoot any issues that may arise. Remember to prioritize security and confidentiality by carefully managing who has access to control shared content during the meeting.