Manage Microsoft Teams Governance & Lifecycle

Microsoft Teams governance is essential to securing best practices and user compliance, helping avoid Teams sprawl and disorganization. Easily manage the Teams lifecycle from creation to ongoing use and end-of-life before it becomes an issue.

Control Sprawl

Allowing Teams creation with no framework or supervision can quickly lead to an overflow of unwanted Teams. This hinders productivity for end-users and adds complex management for IT.

check Teams templates & gallery – Your employees get access to a rich gallery of ready-to-use Teams templates, predefined by IT to control end-user actions.

check Approval workflows – Easily approve Teams to ensure collaboration remains effortless.

check Minimum owners & members – Enable employees to create as many Teams as they need within a defined framework. Avoid duplicated and redundant Teams.

check Expiration date & tracking – Define and set an expiration date for all templates to avoid inactive teams. Access reports identifying expired Teams.

Teams Best Practices

Introduce Governance

Define and set your business rules to secure best practices. Structure and manage Microsoft Teams by making it easy to identify, track, and manage your teams.

check Naming convention Apply a naming convention to easily find Teams​ and provide a unified structure.

check Tags​  – Tag your Teams to organize them by country, department, office, topics… ​

check Privacy & external access ​- Set privacy rules to ensure security guidelines are met.

check Default owners & members​ – Add default owners & members to make sure the right people are included.

check Microsoft policies​ – Apply your Microsoft group classification & sensitivity labels for enhanced security.

check Reports​ – Track your Teams with reports on expired teams, teams without active owners, and more.


Manage the Teams Lifecycle

Control your Teams workspaces throughout their lifecycle from creation to ongoing management and end-of-life.

check Creation – Secure proper adoption and governance with a template gallery. Approve with a workflow.

check Ongoing teams – Access admin reports and a Power BI dashboard that categorizes teams. Track activity logs, external users, Teams without owners, and more.

check End-of-life – Set expiration dates for all templates to avoid Teams sprawl. Automatically detect inactive teams. Quickly archive expired teams.

check Automation – Powell Teams API makes it possible to automatically trigger Team creation with specific actions. The Powell Teams Bot makes automates Teams management tasks.


Maximize Security

Teamwork and collaboration should be framed to avoid the leaking of sensitive information, data loss, and shadow IT.

check Microsoft top-end security – All your data remains in your Microsoft 365 tenant to avoid security breaches.

check Avoid shadow IT – Avoid the use of unauthorized business applications with data storage outside of your Microsoft tenant by providing predefined templates with authorized applications.


Boost Adoption

Enhance Microsoft Teams adoption by simplifying the end-user experience.

check Simplify the User Experience – With a dashboard for easy navigation and search, and a ready-to-use template gallery.

check Avoid heavy change management – With predefined use-case-oriented templates, ensure collaboration spaces in Teams are created for a real purpose.

check Fewer emails, more collaboration – Modernize work methods with more productive processes in Teams.


Become a Microsoft Teams Expert

Interested in learning more about Microsoft Teams? Powell Software has you covered with downloadable resources, like whitepapers and case studies, and our always up-to-date blog.

Théa Success Story

Discover how Théa Achieved Collaboration Success with Powell Teams

Download the case study

Teamwork and Collaboration guide

A guide to creating a successful teamwork culture through the best use of collaboration tools in the digital workplace.

Download the Guide


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