Manage Microsoft Teams Governance & Lifecycle
Microsoft Teams governance is essential to securing best practices and user compliance, helping avoid Teams sprawl and disorganization. Easily manage the Teams lifecycle from creation to ongoing use and end-of-life before it becomes an issue.
Allowing Teams creation with no framework or supervision can quickly lead to an overflow of unwanted Teams. This hinders productivity for end-users and adds complex management for IT.
Teams templates & gallery – Your employees get access to a rich gallery of ready-to-use Teams templates, predefined by IT to control end-user actions.
Approval workflows – Easily approve Teams to ensure collaboration remains effortless.
Minimum owners & members – Enable employees to create as many Teams as they need within a defined framework. Avoid duplicated and redundant Teams.
Expiration date & tracking – Define and set an expiration date for all templates to avoid inactive teams. Access reports identifying expired Teams.
Define and set your business rules to secure best practices. Structure and manage Microsoft Teams by making it easy to identify, track, and manage your teams.
Naming convention – Apply a naming convention to easily find Teams and provide a unified structure.
Tags – Tag your Teams to organize them by country, department, office, topics…
Privacy & external access - Set privacy rules to ensure security guidelines are met.
Default owners & members – Add default owners & members to make sure the right people are included.
Microsoft policies – Apply your Microsoft group classification & sensitivity labels for enhanced security.
Reports – Track your Teams with reports on expired teams, teams without active owners, and more.
Manage the Teams Lifecycle
Control your Teams workspaces throughout their lifecycle from creation to ongoing management and end-of-life.
Creation – Secure proper adoption and governance with a template gallery. Approve with a workflow.
Ongoing teams – Access admin reports and a Power BI dashboard that categorizes teams. Track activity logs, external users, Teams without owners, and more.
End-of-life – Set expiration dates for all templates to avoid Teams sprawl. Automatically detect inactive teams. Quickly archive expired teams.
Automation – Powell Teams API makes it possible to automatically trigger Team creation with specific actions. The Powell Teams Bot makes automates Teams management tasks.
Teamwork and collaboration should be framed to avoid the leaking of sensitive information, data loss, and shadow IT.
Microsoft top-end security – All your data remains in your Microsoft 365 tenant to avoid security breaches.
Avoid shadow IT – Avoid the use of unauthorized business applications with data storage outside of your Microsoft tenant by providing predefined templates with authorized applications.
Enhance Microsoft Teams adoption by simplifying the end-user experience.
Simplify the User Experience – With a dashboard for easy navigation and search, and a ready-to-use template gallery.
Avoid heavy change management – With predefined use-case-oriented templates, ensure collaboration spaces in Teams are created for a real purpose.
Fewer emails, more collaboration – Modernize work methods with more productive processes in Teams.
Become a Microsoft Teams Expert
Interested in learning more about Microsoft Teams? Powell Software has you covered with downloadable resources, like whitepapers and case studies, and our always up-to-date blog.
May 12th, 2022
Since Microsoft Teams launched it has been adopted by millions. This has led to organizations facing a sprawl of evolving Teams with long-term impacts for both IT and employees. Some become inactive or expired which creates a haze of Teams in which end-users will be lost – some include externa...
April 19th, 2022
Administering a Microsoft Teams has become an important matter for most organizations. With the growing adoption of Teams, IT departments are facing day-to-day issues. This is why it is essential for organizations to set up good practices for Microsoft teams. After all, it’s the only way to im...
March 17th, 2022
As the number of tasks we complete in Microsoft Teams grows, so does the number of teams we create and does their evolutions during their life cycle. But since the tool is adopted – how can organizations deal with its management? A Microsoft Team is a collaborative space evolving over time –...
July 19th, 2021
First published on LinkedIn by Paul Lefevre, Product Manager at Powell Software If you have ever created, or been added to a Microsoft Teams, you will have seen a ‘Wiki tab’ at the top of every channel. Many of us have no use for this tab, yet it is automatically added in. So how can you easily ...
May 10th, 2021
In a hybrid workplace, effective collaboration relies on Microsoft Teams. However, creating a Team can be a time-consuming task and if not done right can cause headaches down the line. Microsoft Teams templates improve the process while a fully optimized template from Powell Teams can do so much...
March 18th, 2021
The adoption of Microsoft Teams has been growing significantly for several years, and the Microsoft 365 teamwork platform is now widely implemented. Microsoft Teams is becoming a space where teamwork, repetitive tasks involving employee collaboration, and communication occur. However, the sudden ado...
January 21st, 2021
An ever-increasing number of companies are using Microsoft Teams as a hub for collaboration and communication. As they do so it’s crucial to define and implement a Microsoft Teams governance strategy that ensures control without disrupting the user experience. ...
December 16th, 2020
Requests for Proposals (RFP) are a common sales process involving intense collaboration between sales, technical, and legal teams to identify the right opportunities and win business. It is business-critical as it allows organizations to quickly assess vendor alignment with customer requirements and...