Manage Microsoft Teams Governance & Lifecycle

Microsoft Teams governance is essential to securing best practices and user compliance, helping avoid Teams sprawl and disorganization. Easily manage the Teams lifecycle from creation to ongoing use and end-of-life before it becomes an issue.

Control Sprawl

Allowing Teams creation with no framework or supervision can quickly lead to an overflow of unwanted Teams. This hinders productivity for end-users and adds complex management for IT.

check Teams templates & gallery – Your employees get access to a rich gallery of ready-to-use Teams templates, predefined by IT to control end-user actions.

check Approval workflows – Easily approve Teams to ensure collaboration remains effortless.

check Minimum owners & members – Enable employees to create as many Teams as they need within a defined framework. Avoid duplicated and redundant Teams.

check Expiration date & tracking – Define and set an expiration date for all templates to avoid inactive teams. Access reports identifying expired Teams.

Teams Best Practices

Introduce Governance

Define and set your business rules to secure best practices. Structure and manage Microsoft Teams by making it easy to identify, track, and manage your teams.

check Naming convention Apply a naming convention to easily find Teams​ and provide a unified structure.

check Tags​  – Tag your Teams to organize them by country, department, office, topics… ​

check Privacy & external access ​- Set privacy rules to ensure security guidelines are met.

check Default owners & members​ – Add default owners & members to make sure the right people are included.

check Microsoft policies​ – Apply your Microsoft group classification & sensitivity labels for enhanced security.

check Reports​ – Track your Teams with reports on expired teams, teams without active owners, and more.


Manage the Teams Lifecycle

Control your Teams workspaces throughout their lifecycle from creation to ongoing management and end-of-life.

check Creation – Secure proper adoption and governance with a template gallery. Approve with a workflow.

check Ongoing teams – Access admin reports and a Power BI dashboard that categorizes teams. Track activity logs, external users, Teams without owners, and more.

check End-of-life – Set expiration dates for all templates to avoid Teams sprawl. Automatically detect inactive teams. Quickly archive expired teams.

check Automation – Powell Teams API makes it possible to automatically trigger Team creation with specific actions. The Powell Teams Bot makes automates Teams management tasks.


Maximize Security

Teamwork and collaboration should be framed to avoid the leaking of sensitive information, data loss, and shadow IT.

check Microsoft top-end security – All your data remains in your Microsoft 365 tenant to avoid security breaches.

check Avoid shadow IT – Avoid the use of unauthorized business applications with data storage outside of your Microsoft tenant by providing predefined templates with authorized applications.


Boost Adoption

Enhance Microsoft Teams adoption by simplifying the end-user experience.

check Simplify the User Experience – With a dashboard for easy navigation and search, and a ready-to-use template gallery.

check Avoid heavy change management – With predefined use-case-oriented templates, ensure collaboration spaces in Teams are created for a real purpose.

check Fewer emails, more collaboration – Modernize work methods with more productive processes in Teams.


Become a Microsoft Teams Expert

Interested in learning more about Microsoft Teams? Powell Software has you covered with downloadable resources, like whitepapers and case studies, and our always up-to-date blog.

Théa Success Story

Discover how Théa Achieved Collaboration Success with Powell Teams

Download the case study

Teamwork and Collaboration guide

A guide to creating a successful teamwork culture through the best use of collaboration tools in the digital workplace.

Download the Guide

IT Microsoft Teams Powell Teams


Microsoft Teams Lifecycle Management in 3 Simple Steps

March 17th, 2022

As the number of tasks we complete in Microsoft Teams grows, so does the number of teams we create and does their evolutions during their life cycle. But since the tool is adopted – how can organizations deal with its management? A Microsoft Team is a collaborative space evolving over time –...

IT Microsoft Teams Powell Teams
IT Microsoft Teams Powell Teams


How to remove a Microsoft Teams wiki tab?

July 19th, 2021

First published on LinkedIn by Paul Lefevre, Product Manager at Powell Software If you have ever created, or been added to a Microsoft Teams, you will have seen a ‘Wiki tab’ at the top of every channel. Many of us have no use for this tab, yet it is automatically added in. So how can you easily ...

IT Microsoft Teams Powell Teams


Go Beyond Microsoft Teams Templates with Powell Teams

May 10th, 2021

In a hybrid workplace, effective collaboration relies on Microsoft Teams. However, creating a Team can be a time-consuming task and if not done right can cause headaches down the line. Microsoft Teams templates improve the process while a fully optimized template from Powell Teams can do so much...

IT Microsoft Teams Powell Teams


8 Microsoft Teams problems Powell Teams solves

March 18th, 2021

The adoption of Microsoft Teams has been growing significantly for several years, and the Microsoft 365 teamwork platform is now widely implemented. Microsoft Teams is becoming a space where teamwork, repetitive tasks involving employee collaboration, and communication occur. However, the sudden ado...

Digital Workplace IT Microsoft Teams Powell Teams


10 Microsoft Teams Governance Best Practices to Implement

January 21st, 2021

An ever-increasing number of companies are using Microsoft Teams as a hub for collaboration and communication. As they do so it’s crucial to define and implement a Microsoft Teams governance strategy that ensures control without disrupting the user experience. ...

Microsoft Teams Powell Teams


Improving Sales Processes with RFP Templates in Microsoft Teams

December 16th, 2020

Requests for Proposals (RFP) are a common sales process involving intense collaboration between sales, technical, and legal teams to identify the right opportunities and win business. It is business-critical as it allows organizations to quickly assess vendor alignment with customer requirements and...

Microsoft Teams


5 Essential Microsoft Teams Apps and Integrations

October 20th, 2020

Microsoft Teams is a collaboration platform offering instant chat, video calls, and information sharing capabilities. However, many don’t realize its full potential, sticking to messaging, and not truly embracing its features. To get the most from the platform, Microsoft Teams apps can...

Employees Microsoft Teams


How Microsoft Teams New Features are Tackling Employee Wellbeing 

October 1st, 2020

Although many of us have adapted well to working from home, there are some things that the virtual office lacks. After remote working for several months, employees are starting to miss things they never thought they would. With many companies now deciding to transition to hybrid work fully it’s ti...

Employees HR Microsoft Teams

Improve your employees experience with Powell Software’s digital workplace


Contact us          Get a demo


 Powell Intranet
  Powell Teams
together_logo Together

Subscribe to our newsletter and receive the latest information about the Digital Workplace every month.